Procurement
From indent to PO with full vendor competition — every rupee of spend defensible.
Run procurement as a structured pipeline: indent → multi-vendor RFQ → side-by-side quote comparison → vendor selection → purchase order — with vendor scorecards and approval chains baked in.
THE FLOW
How the work moves through the system
STEP BY STEP
Same flow, in plain language
- 1
An indent is raised — manually by a department head or automatically from an inventory reorder trigger.
- 2
Indent is approved against budget and consolidated with other open indents for the same item.
- 3
RFQ is sent simultaneously to a configurable shortlist of vendors with a response deadline.
- 4
Vendor quotes return into the platform in a normalised format — line items, unit price, taxes, lead time, payment terms.
- 5
A side-by-side comparison matrix highlights the best landed cost (not just headline price) and flags vendor-history red flags.
- 6
Selection is approved against the procurement policy — single-vendor selections require a justification.
- 7
Purchase order is generated with locked terms, sent to the vendor, and its receipt timeline is tracked.
- 8
Vendor performance — on-time delivery, quality acceptance rate, price stability — is logged into the vendor scorecard.
WHAT YOU GET
Capabilities that ship with the module
Multi-vendor RFQ in one click
Eliminates the "we already use them" reflex — every spend is competed by default.
Landed-cost comparison
Compares total cost (price + freight + tax + payment terms) — not just unit price headline.
Vendor performance scorecards
On-time, quality, and price-stability scores update with every transaction — vendor reviews use data, not anecdote.
Approval chains by spend tier
A Rs 50K indent and a Rs 50L indent route to different approvers — automatically.
Blanket POs and call-offs
For repeat raw-material spend, lock annual pricing once and call off as needed — admin overhead falls.
Audit-ready procurement trail
Every step from indent to receipt is logged — clean ISO and statutory audits.
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